Privacy policy

1. General Information

This policy applies to the website operating at the URL: koilegal.pl

The Operator of the website and the Controller of personal data is: KOI LEGAL, ul. Widok 8 lok. 5, 00-023 Warsaw, NIP: 6731877413

Operator’s email contact address: biuro@koilegal.pl

The Operator is the Controller of your personal data with respect to data provided voluntarily on the website.

The website uses personal data for the following purposes:

  • Handling inquiries through the contact form
  • Performing ordered services
  • Presenting offers or information

The website obtains information about users and their behavior in the following ways:

  • Through data voluntarily entered into forms, which is then entered into the Operator’s systems.
  • By saving cookie files on end-user devices.

2. Selected Data Protection Methods Used by the Operator

Login pages and locations where personal data is entered are protected at the transmission layer (SSL certificate). As a result, personal data and login credentials entered on the site are encrypted on the user’s computer and can only be read on the destination server.

A key element of data protection is the regular updating of all software used by the Operator to process personal data, which in particular means regular updates of programming components.

To protect data, the Operator regularly performs backups.

3. Hosting

The website is hosted (technically maintained) on the server of: seohost.pl

The hosting company maintains server-level logs to ensure technical reliability. The following may be recorded:

  • Resources identified by URL (addresses of requested resources – pages, files),
  • Time of incoming request,
  • Time of response,
  • Client station name – identification carried out by the HTTP protocol,
  • Information about errors that occurred during the HTTP transaction,
  • URL address of the page previously visited by the user (referer link) – if access to the website occurred through a link,
  • Information about the user’s browser,
  • Information about the IP address,
  • Diagnostic information related to the process of self-ordering services through registrars on the site,
  • Information related to handling email correspondence directed to the Operator and sent by the Operator.

4. Your Rights and Additional Information About How Data Is Used

Your personal data is processed by the Controller no longer than necessary to perform the related activities specified in separate regulations (e.g., regarding accounting). With respect to marketing data, data will not be processed for longer than 3 years.

You have the right to request from the Controller:

  • Access to your personal data,
  • Rectification of the data,
  • Erasure of the data,
  • Restriction of processing,
  • Data portability.

You have the right to object to the processing referred to in section 3.3 c) regarding the processing of personal data for the purposes of legitimate interests pursued by the Controller, including profiling, although the right to object cannot be exercised if there are valid legitimate grounds for processing that override your interests, rights and freedoms, in particular for the establishment, exercise or defense of legal claims.

You have the right to lodge a complaint against the Controller’s actions with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

Providing personal data is voluntary, but necessary for the operation of the website.

You may be subject to automated decision-making, including profiling, for the purpose of providing services under the concluded agreement and for the purpose of direct marketing carried out by the Controller.

Personal data is transferred to third countries within the meaning of personal data protection regulations. This means that we send it outside the European Union.

5. Information in Forms

The website collects information voluntarily provided by the user, including personal data, if provided.

The website may record information about connection parameters (timestamp, IP address).

In some cases, the website may record information that makes it easier to associate data in the form with the email address of the user filling out the form. In such cases, the user’s email address appears within the URL of the page containing the form.

Data provided in the form is processed for the purpose resulting from the function of the specific form, e.g., for the purpose of handling a service request or commercial contact, registering services, etc. In each case, the context and description of the form clearly informs what it is used for.

6. Administrator’s Logs

Information about user behavior on the website may be logged. This data is used for the purpose of administering the website.

7. Important Marketing Techniques

The Operator uses statistical analysis of website traffic through Google Analytics (Google Inc. based in the USA). The Operator does not transfer personal data to the operator of this service, but only anonymized information. The service is based on the use of cookies on the user’s end device. Regarding information about user preferences collected by the Google advertising network, the user can view and edit information resulting from cookies using the following tool: https://www.google.com/ads/preferences/

The Operator uses the Facebook Pixel. This technology causes Facebook (Facebook Inc. based in the USA) to know that a person registered on it is using the website. It is based in this case on data of which it is itself the controller; the Operator does not transfer any additional personal data to Facebook on its own. The service is based on the use of cookies on the user’s end device.

The Operator uses remarketing techniques that allow advertising messages to be tailored to user behavior on the site, which may give the illusion that the user’s personal data is being used to track them, but in practice no personal data is transferred from the Operator to the advertising operators. The technological condition for such activities is enabled cookie support.

8. Information About Cookies

The website uses cookies.

Cookies are computer data, in particular text files, that are stored on the end device of the website User and are intended for use with the website’s pages. Cookies typically contain the name of the website from which they originate, the time they are stored on the end device, and a unique number.

The entity placing cookies on the end device of the website User and accessing them is the website Operator.

Cookies are used for the following purposes:

  • Maintaining the website user’s session (after logging in), thanks to which the user does not have to re-enter the login and password on every subpage of the website;
  • Achieving the purposes specified above in the “Important Marketing Techniques” section;

Two main types of cookies are used within the website: “session cookies” and “persistent cookies.” Session cookies are temporary files that are stored on the User’s end device until logging out, leaving the website, or closing the software (web browser). Persistent cookies are stored on the User’s end device for the time specified in the cookie parameters or until they are deleted by the User.

Web browsing software (web browser) usually allows cookies to be stored on the User’s end device by default. Website Users can change settings in this regard. The web browser allows cookies to be deleted. Automatic blocking of cookies is also possible. Detailed information on this subject is contained in the help or documentation of the web browser.

Restrictions on the use of cookies may affect some of the functionalities available on the website’s pages.

Cookies placed on the end device of the website User may also be used by entities cooperating with the website Operator, in particular this concerns: Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA).

9. Managing Cookies – How to Give and Withdraw Consent in Practice?

If the user does not want to receive cookies, they can change their browser settings. Please note that disabling cookies necessary for authentication, security, and maintaining user preferences may make it more difficult, and in extreme cases impossible, to use the website.

To manage cookie settings, select your web browser from the list below and follow the instructions:

  • Edge
  • Internet Explorer
  • Chrome
  • Safari
  • Firefox
  • Opera

Mobile devices:

  • Android
  • Safari (iOS)
  • Windows Phone